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External Provider Terms and Conditions

By acknowledgement of this purchase order External Provider agrees to the following:


  • To implement a quality management system, use customer designate for approved external providers, including process suppliers (External Provider shall notify RM of any work to be performed at a location other than the External Provider named on this PO).  

  • shall notify RM Machining of nonconforming processes, products or services and obtain approval for their disposition.

  • shall ensure that steps are taken to prevent the use of counterfeit parts.  

  • shall notify RM Machining of changes to processes, products, or services including changes of their external providers or locations of manufacture, and obtain organizations approval.

  • shall flow down to any external providers applicable requirements including customer requirements.

  • shall provide test specimens for design approval, inspection/verification, investigation or auditing, if required by the purchase order.  

  • shall retain any documented information for a minimum of 20 (twenty) years, at that time, R.M. Machining, Inc. shall be contacted for final disposition of the quality records.

  • Our organization reserves the right of access by our representatives, our customers, and any regulatory authorities to the applicable areas of all facilities, at any level of the supply chain, involved in the order and to all applicable records.

  • shall ensure that persons are aware of their contribution to product or service conformity; their contribution to product safety; and the importance of ethical behavior.  

  • Our organization reserves the right to monitor our external provider’s performance including: supplier risk, quality of product or service delivered and on time delivery of product or service. If the supplier falls below an acceptable level, a corrective action may be requested. 

  • RM Machining shall have design and development control.  Special requirements, critical items or key characteristics shall be identified on any of the following: purchase order, print, customer documentation, etc.

  • RM Machining reserves the right to approve or specify the use of statistical techniques for product acceptance and related instructions for acceptance by our organization.  

  • Quality issues or open Corrective Actions must be resolved in a timely manner, payment will be withheld until all quality issues are resolved. 

  • External Providers are prohibited from supplying RM Machining with components, hardware, equipment, systems, or services that use telecommunications equipment or services produced by Huawei Technologies Company, ZTE Corporation, Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).  This prohibition is required to comply with FAR 52.204-25.


Conflict Minerals Policy Statement

R.M. Machining is committed to support the aims and objectives of the U.S. legislation on the supply of "conflict minerals" as directed by the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010. We support and respect the protection of human rights. We believe in treating people with respect and dignity, and incorporate these principles into our business processes and relationships. 

R.M. Machining accomplishes this through the following means:

  • Do not knowingly procure specified metals (tin, tantalum, tungsten, and gold (3TG)) that originate from facilities in the "Conflict Region" that are not certified as "conflict free".

  • Ensure compliance with requirements, and ask our suppliers to undertake reasonable due diligence with their supply chains to assure that specified metals are being sourced only from:

    • Mines and smelters outside the "conflict region" or

    • Mines and smelters that have been certified by an independent third party as "conflict free" if within the "conflict region".

RM Machining does not source directly from smelters or mines.  Due diligence is utilized to evaluate our suppliers. Suppliers who provide materials or components that contain tin, tantalum, tungsten, and or gold are reviewed and approved based on our ability to assure conflict free minerals used in their products. When applicable, we require suppliers to provide compliance documentation. 

MM 04.02.22

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